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New: a sample workflow audit report
Scenox Studios
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How we work

One workflow at a time, from plan to production

A fixed-price audit, a pilot on your own cases, a staged rollout, then we run and improve the system. Most first workflows are live within six to ten weeks.

Book a strategy call
plan / first workflow
Scenox With your team
  1. Discover, with your teamWeeks 1–2
  2. Design and fixed price, ScenoxWeeks 2–3
  3. Build and test on past cases, ScenoxWeeks 3–5
  4. Pilot on live work, with your teamWeeks 5–6
  5. Shadow running, with your teamWeeks 6–8
  6. Staged rollout, with your teamWeeks 8–10
  7. Build plan signedEnd of week 3
  8. Pilot reviewEnd of week 6
  9. In productionEnd of week 10

Illustrative plan · yours comes from the audit

Four stages, each with a written output

You always know what we are doing, what you will receive and what we need from you.

  1. 1Weeks 1–2

    Discover

    We map how the workflow runs today: every step, tool, hand-off and exception.

    Output: Workflow map and success metrics

  2. 2Weeks 2–3

    Design

    We design the system: agents, data access, approval points and how success is measured.

    Output: System design and build plan

  3. 3Weeks 3–6

    Build and pilot

    We build it, score it on your past cases, then run it in shadow mode on live work next to your team.

    Output: Pilot results against the agreed metrics

  4. 4Weeks 6–10, then ongoing

    Launch and operate

    A staged rollout to production, then we monitor quality, handle incidents and improve the system as your business changes.

    Output: A live system and monthly reports

  • Workflow audit

    1–2 weeks

    One to two weeks to map one workflow, measure the opportunity and produce a build plan with a fixed price.

    Fixed fee

  • Pilot build

    6–10 weeks

    One workflow built, piloted on your real cases and rolled out in stages, measured against success metrics agreed up front.

    Fixed scope

  • Managed operations

    Ongoing

    We monitor, maintain and extend your systems after launch, with a monthly report against the agreed metrics.

    Monthly

What you receive

Every engagement ends with a system your team can supervise, not a demo.

  • A system in production

    Running in your environment on live work, rolled out in stages.

  • Operator console

    Every task, approval and escalation in one place.

  • Audit trail

    Each action logged with its inputs, outputs, tool calls, model version and approver.

  • Documentation and runbooks

    How it works, how to change it, and what to do when something breaks.

  • Team training

    Your people know how to supervise, approve and improve the system.

  • Performance reporting

    Agreed metrics tracked and reported every month.

How this compares

The other ways teams handle a growing workload, side by side.

  • Time to value

    Scenox system6–10 weeks to production

    Hiring more people
    2–4 months to hire and train
    Off-the-shelf AI tools
    Quick to buy, slow to adopt
    Building in-house
    6 months or more

  • Fits your workflow

    Scenox systemBuilt around it

    Hiring more people
    Yes
    Off-the-shelf AI tools
    You adapt to the tool
    Building in-house
    Yes

  • Cost as volume grows

    Scenox systemRises with usage, at a low cost per task

    Hiring more people
    Rises with headcount
    Off-the-shelf AI tools
    Rises per seat
    Building in-house
    Rises with team size

  • Works across your tools

    Scenox systemYes

    Hiring more people
    By hand
    Off-the-shelf AI tools
    Inside the tool only
    Building in-house
    If you build it

  • Ongoing improvement

    Scenox systemPart of managed operations

    Hiring more people
    Not applicable
    Off-the-shelf AI tools
    Vendor roadmap
    Building in-house
    Your engineers

  • What you need in-house

    Scenox systemSomeone who owns the workflow

    Hiring more people
    Managers and training
    Off-the-shelf AI tools
    An internal champion
    Building in-house
    A dedicated AI team

Timelines, pricing and what we need from you

How long does it take to deploy a system?

A pilot running on your own cases usually takes three to five weeks. Shadow running and a staged rollout take another two to five, depending on integrations and your security review. Most first workflows are in production within six to ten weeks.

What is shadow running?

The system processes live work alongside your team without acting on it. We compare its output with what your team did, and it only starts acting on its own once it meets the thresholds agreed in the build plan.

Do we need an in-house AI team?

No. We build and run the system. Your team brings knowledge of the workflow and approves the actions you choose to keep with a person.

What do you need from us to start?

An owner for the workflow, a few hours with the people who run it today, access to the tools involved (usually a sandbox first), and a sample of past cases to test against.

How are engagements priced?

The workflow audit is a fixed fee. The build is a fixed price for an agreed scope, quoted at the end of the audit. Managed operations is a monthly fee that covers hosting, monitoring, model costs and improvements.

Who owns the system?

Ownership, hosting and IP terms are agreed per engagement. We can run the system for you or deploy it into your own cloud.

Start with one workflow and a fixed-price plan.

A 30-minute call with an engineer. You will leave knowing what a system could do for that workflow and what it would take to build.

Book a strategy callor email hello@scenoxstudios.com

What happens next

  1. 1

    Strategy call

    We learn how the workflow runs today and what a good outcome would be.

  2. 2

    Workflow audit

    We map the process and measure where a system would save the most time.

  3. 3

    Proposal

    A written scope, timeline and fixed price for your first system. No obligation to build.