ROI calculator · 7 main inputs
AI automation ROI calculator
Hours saved, annual savings and payback for one workflow, from your own volumes and quote.
- Hours saved per month
- Annual savings, net of running cost
- Payback in months
- First-year ROI
AI automation calculators and tools
These free AI automation tools help you decide whether a workflow is worth automating before you talk to anyone. Two calculators put numbers on the business case: return on investment and cost per invoice. A 12-question readiness assessment tells you what to fix first. Nothing is gated, and every formula is shown on the page.
Free tools
Cost calculator · 5 steps, 9 cost lines
Cost per invoice calculator
Your cost to process one supplier invoice, step by step, today and after automation.
- Cost per invoice today
- Cost per invoice after automation
- Monthly and annual saving
- Where the cost sits
Self-assessment · 12 questions
AI readiness assessment
Twelve questions that score one workflow for automation and tell you what to fix first.
- Score out of 100 and a band
- Scores across six areas
- Top three recommendations
- A suggested blueprint
Example report
Sample workflow audit
What the measured version of these numbers looks like, on a fictional AP team.
Read the sample
Which tool answers which question
Each tool answers one question a buyer or a CFO asks before an automation project. Use the one that matches where you are.
| Your question | Tool | What you get |
|---|---|---|
| Is this workflow ready to automate at all? | AI readiness assessment | A score out of 100, a band and the three gaps to close first |
| What does one supplier invoice cost us to process? | Cost per invoice calculator | Cost per invoice today and after automation, line by line |
| Will the build pay back, and when? | AI automation ROI calculator | Hours saved, annual savings, payback month and first-year ROI |
Scroll sideways to see every column.
How to use them together
The order we would follow before any build, and the same order an engagement follows. See how we work for what happens after step four.
- 1
Check readiness
Score the workflow you would automate first. A low score on process or data tells you to fix those before you spend anything on a build.
- 2
Build the baseline
Put a number on today's cost. For accounts payable, the cost per invoice calculator splits it into AP time, exceptions, approvals and fees.
- 3
Run the business case
Enter volume, handling time and the quote you have into the ROI calculator. The payback month is usually the first number finance asks for.
- 4
Replace guesses with measurements
A workflow audit times a real sample and tests a prototype on your past cases, so the two biggest assumptions become measured figures.
Questions about the tools
Are these tools free?
Yes. There is no sign-up and no email gate, and the calculators run in your browser. Nothing you enter is sent to us.
Which tool should I start with?
If you are not sure a workflow is a good candidate, start with the readiness assessment. If you already know which workflow and need a business case, use the ROI calculator. For accounts payable, the cost per invoice calculator gives you the baseline the ROI case needs.
Why don't the calculators include your prices?
We scope and quote each build after looking at the workflow, so any number we put here would be a guess. The calculators ask you to enter the quote you have, from us or anyone else, and show the arithmetic so you can check it.
How accurate are the results?
They are estimates from your inputs. The handling time and the share of work that can run straight through matter most, and both are best measured on real past cases. A workflow audit replaces the assumptions with measured numbers.
Want the measured version of these numbers?
A 30-minute call with an engineer. You will leave knowing what a system could do for that workflow and what it would take to build.
What happens next
- 1
Strategy call
We learn how the workflow runs today and what a good outcome would be.
- 2
Workflow audit
We map the process and measure where a system would save the most time.
- 3
Proposal
A written scope, timeline and fixed price for your first system. No obligation to build.