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AI accounts payable automation for invoices, approvals and reconciliation
Invoices, payments and reconciliations handled automatically, with your finance team approving the exceptions.
What is accounts payable automation?
Accounts payable automation captures supplier invoices, extracts and checks their fields, matches them to purchase orders and receipts, routes approvals and posts bills to your ERP. With AI doing the reading, your AP team works only the exceptions. We build it around the accounting system you already use, and releasing payments stays with the people your controls name.
Accounts payable · three-way match
IllustrativeDuplicate check passed · supplier bank details unchanged since last payment
The problem
Finance teams key in invoices, chase approvals, match payments to records and rebuild the same month-end reports, usually across an inbox, a spreadsheet and an accounting system.
Our approach
We automate the workflows around your accounting system: capturing and validating invoices, matching them to purchase orders and receipts, routing approvals by your rules, reconciling payments and preparing recurring reports. Anything that does not match goes to a person with the reason attached. Duplicate checks, bank-detail change verification and separate posting and payment permissions are part of every build.
- Invoices posted without manual entry
- Mismatches flagged with the reason
- Month-end reports prepared automatically
How one run works
Each step is either fixed logic, a model doing the reading or drafting, or a person on your team. You decide which steps wait for approval.
Capture · intake agent
Reads invoices from email and portals
Match · matching agent
Checks against PO and receipt
Approve · your team
Approver signs off above thresholds
Post · ledger integration
Posts to your accounting system
Finance operations · one run
Illustrative- CaptureReads invoices from email and portalsIntake agent
- MatchChecks against PO and receiptMatching agent
- ApproveApprover signs off above thresholdsHuman in the loop
- PostPosts to your accounting systemLedger integration
Invoices posted without manual entry
What we build for you
We automate the workflows around your accounting system: capturing and validating invoices, matching them to purchase orders and receipts, routing approvals by your rules, reconciling payments and preparing recurring reports.
- 1
Invoice capture
Invoices read from email and supplier portals, with fields extracted and checked.
- 2
Three-way matching
Invoices matched to purchase orders and receipts, with differences explained.
- 3
Approval routing
Approvals sent to the right person by amount, supplier and cost center.
- 4
Reconciliation and reporting
Payments matched to records and month-end reports prepared on schedule.
Questions about accounts payable automation
Part of these end-to-end blueprints
Can AI process accounts payable invoices?
Yes. AI invoice processing reads PDFs, scans and email bodies, extracts the supplier, invoice number, dates, line items and tax, and checks them against your supplier records and POs. We measure accuracy field by field on a sample of your own invoices before launch, and uncertain fields go to a reviewer.
Which accounting systems do you work with?
NetSuite, Xero, QuickBooks, SAP, Sage and others through their APIs.
Do we need to change our accounting software?
No. Automation works around the system you already use, and your team keeps approval over postings and payments.
How do you prevent duplicate or fraudulent payments?
Every invoice is checked for duplicates by supplier, number, amount and date. Changes to supplier bank details are held for verification through a known contact. The system can prepare payments, but releasing them stays with the people your controls name.
Is AI taking over accounts payable jobs?
It takes over keying, matching and chasing. What remains is exceptions, supplier questions, controls and payment approval, and those still need people. How you use the freed time, such as a faster close or better supplier follow-up, is your decision.
Do you offer accounts payable automation services?
Yes. We audit your invoice flow, build the capture, matching, coding and approval steps around your ERP, and run them with monitoring. The audit sizes the project from your own invoice mix, so the price reflects your volume and the systems involved. If you are comparing products first, our accounts payable software guide lists what to ask each vendor.
Do you automate accounts receivable and reconciliation too?
Yes. Accounts receivable automation covers invoicing in each customer’s required format, cash application (matching payments to remittance advice and open invoices), and collection reminders from your templates. Bank and subledger reconciliations run on schedule, with unmatched items explained for your team. Credit holds and payment plans stay with your credit controller.
Can you automate the financial close?
We automate the parts that repeat each month: reconciliations, accrual drafts from open POs and receipts, recurring journal proposals and the close checklist with owners and deadlines. Financial close automation prepares the work, and your controller reviews and posts it. Our month-end close blueprint shows the steps in order.
Guides on accounts payable automation
All articlesBest accounts payable automation software: a vendor-neutral buyer's guide
A vendor-neutral guide to the best accounts payable automation software: evaluation criteria, profiles of eight tools, and when a custom agent beats SaaS.
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AI for business operations: where to start in finance, support, sales ops, HR and IT
AI for business operations, function by function: the first workflow to automate in finance, support, sales ops, HR and IT, with human checkpoints for each.
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Other solutions
Workflow automation
End-to-end automation of multi-step processes across your CRM, ERP, email and internal tools.
Document intelligence
AI that reads contracts, invoices, forms and claims, checks every field and enters the data into your systems.
HR operations
Onboarding, offboarding, employee requests and policy questions handled across your HR and IT tools.
Tell us about your invoice and payment workflow.
A 30-minute call with an engineer. You will leave knowing what a system could do for that workflow and what it would take to build.
What happens next
- 1
Strategy call
We learn how the workflow runs today and what a good outcome would be.
- 2
Workflow audit
We map the process and measure where a system would save the most time.
- 3
Proposal
A written scope, timeline and fixed price for your first system. No obligation to build.