Extract renewal dates and obligations from contracts
Contracts are read and the terms you track, such as renewal dates, notice periods, payment terms and key obligations, are extracted with a link to the clause. Uncertain fields go to a reviewer. Reminders fire before notice deadlines. For teams that find out about an auto-renewal after it renews.
Function: Legal and compliance · Industry: Any industry
Extract renewal dates and obligations from contracts
6 steps
At a glance
- Trigger
- A contract is signed or uploaded to the repository.
- Typical inputs
- Signed contracts and amendments
- List of terms to extract
- Counterparty and owner records
- Reminder lead times
- Systems it usually connects to
- Ironclad
- DocuSign
- Google Drive
- Salesforce
- How the work splits
4 rules, 1 model, 1 person steps
How it runs, step by step
6 steps, each tagged by what does the work. Rules are fixed logic, a model reads or drafts, and a person decides.
- Rules Fixed logic in code
- Model AI reads or drafts, with a confidence score
- Person A named person decides
- 1
Ingest and classify
RulesFiles are de-duplicated, and each is typed as an NDA, MSA, order form or amendment by rules and filename patterns.
- 2
Extract the terms
ModelA model reads each document and extracts the fields you track, with the clause text and a confidence score.
- 3
Reconcile amendments
RulesAmendments are linked to their parent contract, and later terms supersede earlier ones in the record.
- 4
Review the uncertain fields
PersonA legal or contract manager checks fields below your confidence bar against the clause and corrects them.
- 5
Save and set reminders
RulesVerified terms are saved to the repository, and reminders are set before notice and renewal dates.
- 6
Alert the owner
RulesThe contract owner receives the reminder with the clause and the options, such as renew, renegotiate or terminate.
Where people approve
The decisions that stay with your team, whatever the confidence score says.
- A reviewer confirms every low-confidence field.
- The contract owner decides on renewal.
- Termination notices are sent by a person.
KPIs to track
What to measure, before and after. Targets come from your own baseline.
- 01Contracts with all tracked fields verified
- 02Renewals handled before the notice deadline
- 03Fields corrected by reviewers, by field type
- 04Time to ingest a new contract
Questions about this workflow
Is this legal advice?
No. It reads and organizes what a contract says. Interpreting it, especially when clauses conflict or the language is unusual, is for your lawyers.
How does it deal with scanned or poor-quality documents?
It reads them, but accuracy drops and more fields go to review. We test on a sample of your real contracts, scans included, before choosing the review threshold.
Which steps use rules, a model and a person?
Rules: ingest and classify; reconcile amendments; save and set reminders; alert the owner. Model: extract the terms. Person: review the uncertain fields. Rules are fixed logic in code. A model reads or drafts and reports its confidence. A named person decides.
What do we need to start?
Typically: signed contracts and amendments; list of terms to extract; counterparty and owner records; reminder lead times. You also need read access to Ironclad, DocuSign, Google Drive and Salesforce, or the equivalents you use. A workflow audit measures your volumes and past cases first, then gives a fixed price for the build, so you can decide with real numbers.